Priorities and policies

Booking guidelines and priorities for General Teaching Space

General teaching space is a finite university resource that serves to facilitate teaching and learning. With the significant demand for these spaces, Scheduling Services establishes booking guidelines and prioritizes requests for general teaching spaces. Please review the booking guidelines for more information.

UBC Vancouver room booking guidelines (PDF)

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period. Requests received within the one-week collection period will be booked in accordance with their respective priority. Booking requests received after the one-week periods will be processed on a first come, first served basis.

All bookings must adhere to Policy 9 – Booking and Rental of UBC Space.

**Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Wednesday to Tuesday) for each respective session. For example, if January 21 is the release date, then January 21 - 27 is the collection week. Anything submitted on January 28 onwards will be processed on a first come first serve basis.

Room booking policies

When booking general teaching spaces, users agree to comply with the following:

• Room bookings are scheduled to begin and end on the hour or half-hour. The activity should end 10 minutes prior to the scheduled end time to allow for transition to the next activity. 
• Food, alcohol, non-alcoholic drinks are not permitted in general teaching space (classrooms). 
• If a room is not returned to its original state, Custodial Services may charge fees to restore the room back to its original condition.
• Policy #UP9 Booking and Rental of UBC Space
• Policy #UP5 Ownership and Use of UBC Equipment and UBC Support Services
• Policy #UP8 Posting of Notices, Posters, and Signs
• UBC's Respectful Environment Statement

Making a room booking request

Booking procedures vary by affiliation with UBC. Find your next steps:

UBC staff and faculty

Non-UBC individuals and groups

UBC students

Resources

• Find a general teaching space
• Book an outdoor event through Campus and Community Planning
• UBC IT Audio Visual Services Events and Rentals
• UBC Conferences and Accommodations
• UBC Robert H. Lee Alumni Centre
• Nest Catering and Conferences