Priorities

Booking guidelines for General Teaching Space

UBC Vancouver room booking guidelines (PDF)

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period. Requests received within the one-week collection period will be booked in accordance with their respective priority. Booking requests received after the one-week periods will be processed on a first come, first served basis.

All bookings must adhere to Policy 9 – Booking and Rental of UBC Space.

**Collection week – booking requests for winter and/or summer sessions will be collected for a one-week period (i.e. Wednesday to Tuesday) for each respective session. For example, if January 25 is the release date, then January 25 - 31 is the collection week. Anything submitted on February 1 onwards will be processed on a first come first serve basis.

Booking priorities for General Teaching Space

General teaching space is a finite university resource that serves to facilitate teaching and learning. With the significant demand for these spaces, Scheduling Services prioritizes requests for general teaching space during Collection Weeks. See the full booking priority order in the UBC Vancouver booking guidelines (pdf).

Making a room booking request

Booking procedures vary by affiliation with UBC. Find your next steps:

UBC staff and faculty

UBC students

Non-UBC individuals and groups

Resources

• Policy #UP9 Booking and Rental of UBC Space
• Policy #UP5 Ownership and Use of UBC Equipment and UBC Support Services
• Policy #UP8 Posting of Notices, Posters, and Signs
• UBC's Respectful Environment Statement
• UBC Vancouver buildings and classrooms list
• Serving alcohol on campus
• Serving and Consumption of Alcohol at University Facilities and Events Policy SC9
• Book an outdoor event through Campus and Community Planning
• UBC IT Audio Visual Services Events and Rentals
• UBC Conferences and Accommodations
• UBC Robert H. Lee Alumni Centre
• Nest Catering and Conferences